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10_Bilingual Payroll & HR Assistant
Description
Bilingual Payroll & HR Assistant
About the role
We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.
What you will do
Payroll
- Collect and review timesheets each week; flag missing punches and overtime before payroll closes.
- Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
- Process new hires, rate changes, deductions, garnishments and terminations.
- Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.
HR administration
- Prepare onboarding packets and track I-9 and W-4 completion.
- Keep employee files, certifications and PTO balances up to date.
- Translate HR notices, policies and safety communications into Spanish.
- Coordinate benefits enrollment paperwork with the client's broker or PEO.
What you bring
Must have
- 2+ years in payroll, HR administration or both, for a company with hourly workers.
- Advanced English (B2+) and native or fluent Spanish.
- Precision with hours, rates and deductions; you double-check before you submit.
- Discretion with confidential employee data.
- Intermediate Excel.
Nice to have
- Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.
- Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.
- Experience supporting construction, agriculture or manufacturing crews.
- Studies in HR, accounting or business administration.
Requirements
Mandatory Requirements:
- 2+ years of experience in Payroll and/or HR Administration.
- Experience processing payroll for hourly employees.
- Advanced English (B2+) and fluent Spanish.
- Hands-on experience with timesheets, overtime, deductions, and payroll processing.
- Knowledge of onboarding and employee records.
- Intermediate Excel skills.
- High accuracy, confidentiality, and attention to detail.
- U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll, or Paylocity.
- Knowledge of I-9, W-4, overtime rules, and garnishments.
- Experience in construction, manufacturing, landscaping, or similar industries.
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