Accounts Payable Specialist

About the Role

Paz Financial Consulting is seeking an Accounts Payable Specialist to manage day-to-day vendor payment processes with accuracy and consistency. This role supports the finance function by ensuring invoices are received, reviewed, approved, and processed in a timely manner. Success in this position means maintaining clean, well-documented payment records, resolving invoice discrepancies efficiently, and helping the team meet payment deadlines while supporting strong internal controls. Duties & Responsibilities Process incoming vendor invoices and payment requests in accordance with established policies and approval workflows. Verify invoice details, including amounts, quantities, dates, vendor information, and applicable terms. Match invoices to purchase orders and receiving documentation when required. Review and resolve invoice discrepancies, including missing documentation, billing errors, and duplicate invoices. Maintain accurate accounts payable records and ensure invoices are properly coded and categorized. Prepare and schedule vendor payments to align with due dates and cash flow priorities. Reconcile accounts payable balances and support month-end close activities as needed. Communicate with vendors and internal stakeholders to obtain approvals and necessary documentation. Assist with audit readiness by maintaining organized documentation and supporting compliance requirements. Monitor and track invoice status to ensure timely processing and minimize late payments.

Requirements

Education: High school diploma or equivalent; additional coursework or certification in accounting or finance is a plus. Experience: 2+ years of accounts payable or related finance experience. Proficiency with accounting systems and invoice/payment workflows. Strong working knowledge of invoice processing, vendor management, and basic reconciliation concepts. Experience using tools such as Microsoft Excel and/or other finance/accounting software. Ability to maintain accuracy while handling multiple invoices and deadlines. Strong attention to detail and commitment to data integrity. Excellent organization and time-management skills. Clear, professional communication skills for collaborating with vendors and internal teams. Inclusive, service-oriented mindset and the ability to work effectively across functions.

Benefits

Health insurance options Paid time off (PTO), including holidays Retirement savings plan options Professional development and career growth opportunities Wellness initiatives and employee support resources Competitive compensation: $55,000 – $68,000 / year