About us We are a digital-asset infrastructure group. We build institutional custody technology and operate regulated entities in Cyprus (CySEC MiCA CASP licence), Switzerland (VQF SRO membership), the UK and the UAE. A new entity in Georgia is being set up now.

The role You will be the CEO’s right hand: running the calendar, preparing meetings, making sure decisions turn into actions, and taking care of personal administration within an agreed scope. This is a fully remote role. You will work closely with the CEO and with our Operations Manager in Limassol.

Responsibilities

• Calendar and meetings. Run the CEO’s calendar: scheduling, priorities, conflicts and time zones. Prepare materials before meetings and make sure the right people and documents are in the room, whether virtual or physical.
• Decisions and follow-up. Record decisions, assignments and deadlines from meetings. Follow up with owners and report status back to the CEO. Nothing agreed in a meeting gets lost.
• Travel. Plan and book business travel end to end: flights, hotels, transfers, visas, and a clear itinerary with all the details in one place.
• Personal matters. Handle personal administration for the CEO within an agreed scope: appointments, documents, travel, payments.
• Correspondence. Triage the CEO’s inbox where agreed, draft replies, letters and short memos, and make sure important messages get an answer on time.
• Coordination. Act as the point of contact between the CEO and internal teams, external partners and providers. Pass company-document and KYB requests to the Operations Manager and track them to completion.
• Weekly overview. A short weekly summary for the CEO: upcoming week, open follow-ups, decisions waiting on him.

Requirements

• 3+ years as an executive assistant to a C-level executive, ideally in fintech, financial services or a multi-entity group.

• Proven experience supporting an executive remotely.
• Very organised and self-directed: calendars, follow-up lists and trackers are your normal way of working.
• Good written English: you can draft a letter or a memo that needs little correction.
• Able to move tasks forward through people who do not report to you, including senior ones.
• Absolute discretion: you will see the CEO’s calendar, personal matters and confidential company data.
• Comfortable with Google Workspace or Microsoft 365, task trackers (ClickUp or similar) and shared document systems.
• Availability during Cyprus business hours (EET/EEST), with flexibility when travel or urgent matters require it.
• Russian is a plus.

Benefits

• Competitive salary;
• Fully remote work;
• 24 working days of paid annual leave;
• A close working relationship with the CEO of a fast-growing regulated group in the digital-asset industry.

3+ years as executive assistant to C-level executive, proven remote support, strong written English, organizational skills, discretion, Google Workspace or Microsoft 365, task trackers, availability during Cyprus business hours.

Key Responsibilities

• managing calendar
• preparing meetings
• coordinating travel

Skills & Tools

Google Workspace, Microsoft 365, ClickUp

Job Details

• Category: Administrative & Clerical Support
• Seniority: Mid Level
• Commitment: Full Time
• Workplace: Remote — Almaty, Almaty Region, Kazakhstan
• Languages: English

Benefits

• Generous paid time off

About The Vault

A digital-asset infrastructure group building institutional custody technology and operating regulated entities. — Industry: Information Technology