About the Opportunity The Executive Assistant, Remote serves as a strategic executive business partner supporting three to four assigned senior leadership members (Senior Vice Presidents and above). Moving beyond traditional administrative support, this role optimizes executive efficacy, proactively mitigates operational risks, and streamlines cross-functional workflows. Operating in a remote environment based in the United States, the position acts as a trusted gatekeeper and operational liaison to ensure leadership focus remains strictly aligned with organizational priorities. This is a full-time, non-exempt position structured around a standard 40-hour work week.

Key Responsibilities

Own and strategically manage complex executive calendars, acting as an optimizer, gatekeeper, and time manager. Proactively identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings, and guide internal parties on engagement protocols. Execute coordinated vetting processes for offsite events, internal retreats, and external gathering requests to ensure alignment with organizational priorities. Manage logistics, travel integration, and room coordination for virtual (Google Meet/Zoom) and internal or external in-person executive meetings. Manage the full meeting lifecycle by developing agendas, distributing pre-reads, attending key staff meetings, capturing minutes, and driving action-item follow-ups. Support high-stakes engagements, including board meetings, speaking engagements, and team staff meetings, by managing materials and execution. Manage and triage high volumes of executive email and departmental Slack correspondence, independently prioritizing issues, flagging time-sensitive matters, and drafting strategic responses. Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos. Act as a primary point of contact for internal departments and external stakeholders, independently resolving inquiries or escalating appropriately. Provide comprehensive travel management, leveraging third-party travel platforms to book complex travel itineraries. Serve as an expense delegate in Expensify and act as an approval proxy for direct reports and PTO requests. Coordinate team-wide operations, including onboarding and offboarding, system access permissions (Google, Slack, distribution lists), and organizational charts. Handle routine workflows and contract management, including organizing and tracking documents in tools such as Ironclad. Act as the primary technical liaison for executive IT needs, coordinating hardware and software requests, resolving basic access issues, and interfacing with IT support. Support the execution and communication of cross-functional updates while ensuring key strategic deadlines are achieved. Leverage AI-driven tools such as Gemini and Claude to streamline administrative workflows, automate routine deliverables, and support team productivity. Required Qualifications 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner. Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms. Availability to work across various time zones and occasionally work non-traditional hours as needed.

Preferred Qualifications

In-depth understanding of executive team operations and corporate dynamics. Advanced ability to manage complex calendars and negotiate scheduling across multiple executives. Exceptional verbal and written communication skills with strong presentation formatting capabilities. Strong organizational, problem-solving, and time-management skills with meticulous attention to detail. Demonstrated discretion while handling highly confidential, sensitive information. Hands-on experience with Google Workspace, Navan, Expensify, UKG, and AI tools (preferably Claude). Experience utilizing AI-powered tools to streamline administrative tasks and improve productivity. Work Environment and Physical Demands Prolonged periods of sitting. Extensive use of computers and keyboards. Occasional walking and lifting may be required. Availability to work across various time zones and non-traditional working hours on occasion, as needed.

Compensation and Benefits

Health, dental, and vision insurance Paid time off, paid volunteer days, and paid holidays Paid parental leave Paid sabbatical program 401(k) retirement plan with employer match Stock options Educational assistance and professional reimbursement programs Equal Opportunity Employer Employment policies and decisions are based on merit, qualifications, performance, and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.