About the Role

Pursuit is seeking an experienced Executive Assistant and Logistical Coordinator to support the VP and Alaska market leadership team. This role is responsible for coordinating executive priorities, managing complex schedules and travel arrangements, overseeing office operations, and supporting key business activities and team events. The position requires a high degree of independence, initiative, organization, anticipation, and strategic planning. The successful candidate will help keep operational activities on track, support performance goals, maintain a professional and welcoming workplace, and build effective relationships with stakeholders across the organization.

Key Responsibilities

Manage the VP’s inbox, contacts, calendar, and performance deliverables while maintaining a forward-looking view of executive priorities. Schedule, reschedule, and prioritize meetings across multiple time zones. Coordinate domestic and international travel arrangements, itineraries, and logistics for the VP and market leadership team. Manage virtual meeting logistics, including agendas and technical support. Prepare, proofread, and format meeting materials, including agendas, pre-reads, presentations, minutes, and action items. File and maintain documents within the SharePoint market site in accordance with Pursuit’s data governance standards and document retention policies. Use AI tools and various software applications to support meeting minutes and communications. Serve as a liaison between executives, executive assistants, and internal and external stakeholders, ensuring effective communication and timely follow-up on matters such as market tours and philanthropy events. Maintain local permits and licenses for all owned businesses in the Alaska market. Manage office operations, including the office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep, in partnership with leadership and Property Management. Support seasonal business activities, including planning, forecasting, reporting, offsites, and recognition events. Manage administrative requirements for company vehicles, including licensing, registration, maintenance scheduling and tracking, and usage schedules. Plan and coordinate logistics and event details for team offsites and events, working with CSM to execute them. Track Promise to Place initiatives, manage donation requests, and coordinate donations in alignment with the Promise to Place strategy and budget. Build relationships with stakeholders at all organizational levels, providing reminders and follow-ups and removing administrative obstacles that could interfere with commitments and deadlines. Provide administrative support to the local leadership team, including travel and expense coordination. Process invoices, expense reports, and reimbursements, manage related financial responsibilities, and maintain vendor relationships. Identify opportunities to streamline administrative processes and implement best practices to improve efficiency across the Alaska market in partnership with Pursuit’s Executive Administration team.

Required Qualifications

Minimum of 5 years of experience working as an Executive Assistant or Logistical Coordinator. Hospitality industry experience is a plus. Advanced proficiency in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, DocuSign, travel websites, and online research. Ability to support direct and remote leaders, with strong problem-solving and resolution skills. Ability to provide empathetic and professional support to global Team Members and work effectively across different cultures. Expert knowledge of domestic and international travel processes. Discretion, professionalism, and the ability to work effectively in a high-pressure environment. Experience serving as a liaison with Property Management. Skills and Abilities Experience supporting senior executives in an independent work environment. Ability to manage multiple priorities simultaneously and shift focus quickly when needed. Ability to remain patient, flexible, and focused in a changing work environment. Excellent verbal and written communication and interpersonal skills. Strong attention to detail and a sense of urgency in following through on responsibilities. Initiative to complete tasks, meet deadlines, and take an active interest in ongoing projects.

Preferred Qualifications

First Aid, CPR, and AED training. About Pursuit Pursuit connects people to iconic destinations through hospitality, attractions, and travel experiences. Its portfolio includes hotels and lodges, recreational attractions, ground transportation, retail, food and beverage, sightseeing, tours, and travel products in Alaska, Montana, the Canadian Rockies, Reykjavík, and Costa Rica. Pursuit is a publicly traded company listed on the New York Stock Exchange under the symbol PRSU and is a member of the S&P SmallCap 600 index. The company specializes in attractions-led hospitality.

Work Environment

Pursuit offers an environment where Team Members can collaborate across departments, build professional relationships, and work alongside a diverse global team. The organization brings together people who share a passion for adventure and a desire to create memorable experiences for guests. Benefits and Perks Inclusive, global team environment with opportunities to build lasting connections. Free access to Pursuit attractions. 50% off attraction access for friends. Discounts on hotel stays, dining, and retail. Subsidized mental health and wellness resources. Equal Employment Opportunity Pursuit is an Equal Opportunity Employer committed to workplace diversity. Qualified applicants are considered without regard to race, color, age, religion, gender, sexual orientation, disability, veteran status, or other protected characteristics. Pursuit values diverse backgrounds and experiences as contributors to creativity and innovation. Individuals eligible to work in the country where the position is located are encouraged to apply. The company is committed to eliminating barriers for applicants and Team Members from equity-deserving groups. Applicants who cannot apply online or require accommodation during the application or hiring process may contact the Talent & Acquisition Team at ta@pursuitcollection.com. Only applicants selected for further consideration will be contacted directly.