Flight Coordinator Erin Air | Seattle, WA | Hybrid | Flight Operations & Charter Sales

Company Description

Erin Air is a Seattle-based private aviation company specializing in aircraft charter, aircraft management, maintenance, and private aviation services. Operating from our private terminal at Boeing Field (BFI), we provide personalized aviation solutions to aircraft owners and charter clients throughout the United States and internationally. With a strong commitment to safety, exceptional service, and operational excellence, Erin Air continues to grow its fleet and expand its services while maintaining the personalized experience that sets us apart. Role Description Erin Air is seeking a motivated, detail-oriented Flight Coordinator to join our growing team. This is a hybrid position combining flight operations coordination with charter sales responsibilities, offering the opportunity to earn additional income through sales commissions. The ideal candidate has a strong understanding of private aviation, enjoys working directly with clients and flight crews, and thrives in a fast-paced environment. This position offers a unique opportunity to gain experience in both the operational and commercial sides of private aviation. The Flight Coordinator will work closely with Charter Sales, Client Services, Maintenance, and flight crews to ensure seamless flight execution while also supporting charter inquiries, preparing quotes, and helping grow our charter business.

Key Responsibilities

Flight Operations Coordinate daily flight schedules, flight planning, releases, and flight following. Review weather, NOTAMs, TFRs, airport restrictions, and operational requirements. Prepare flight risk assessments (FRATs) and verify aircraft availability, crew qualifications, duty limitations, and maintenance status. Coordinate fuel purchases, FBO services, ground handling, and aircraft staging. Support international flight operations, including customs, eAPIS, permits, airport slots, and handling arrangements. Communicate with flight crews regarding assignments, schedule changes, and operational updates. Monitor active flights and proactively address delays, maintenance issues, and operational disruptions. Coordinate with Sales and Client Services to ensure accurate itineraries, passenger information, and trip details. Support last-minute trip requests and changing operational schedules. Provide scheduled operational coverage and on-call support as needed. Charter Sales & Business Development Assist the Charter Sales team with incoming inquiries, aircraft availability, and charter quotes. Prepare and follow up on charter proposals for prospective and existing clients. Identify opportunities to generate additional charter revenue through our fleet and brokerage network. Build and maintain relationships with clients, brokers, and industry partners. Support charter bookings from initial inquiry through trip completion. Collaborate with Sales to identify opportunities for repeat business and new client relationships. Maintain accurate sales activity and client information within company systems. Earn commissions on qualifying charter sales in addition to base compensation.

Qualifications

Previous experience in flight coordination, aviation operations, charter sales, aircraft dispatch, or a related field preferred. Familiarity with FAA Part 91 and Part 135 operations is highly desirable. Understanding of private aircraft types, flight planning, aviation weather, and operational limitations. Experience with charter quoting, aircraft sourcing, or aviation sales is a plus. Familiarity with ForeFlight, aviation scheduling software, and CRM platforms preferred. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Ability to manage multiple priorities and respond effectively to time-sensitive requests. A customer-focused mindset with an interest in sales and relationship building. Strong problem-solving skills and the ability to work independently. Flexibility to support changing operational schedules and on-call requirements. A commitment to safety, professionalism, and exceptional customer service. Education or training in aviation management, business, sales, or a related field is a plus. Why Join Erin Air? At Erin Air, you'll have the opportunity to work across both flight operations and charter sales, gaining valuable experience in multiple areas of private aviation. We offer a collaborative team environment, exposure to a diverse range of aircraft and operations, and the opportunity to directly contribute to the company's growth. This position offers base compensation plus commission opportunities on qualifying charter sales , rewarding individuals who take initiative and help grow our business. If you're passionate about aviation, enjoy working with people, and want to build a career that combines operational expertise with sales opportunities, we'd love to hear from you.