About the position The Utah House of Representatives is seeking a part-time Receptionist. The Receptionist provides administrative support, receives telephone calls, and welcomes guests to House offices. The Receptionist also performs a wide range of general and specific office tasks requiring keyboarding, data entry, word processing, and communication skills. This role must have a working knowledge of basic computer software application programs and the ability to grasp custom software designed specifically for the legislative process. The Receptionist provides various House chamber clerical support and other duties as assigned. Upon completion of a probationary period (~6 months), this position may be eligible for re-evaluation and potential conversion to a full-time / benefited position based on workload and employee performance. This is not a career service position. Incumbents serve at the will and pleasure of the Utah House. This is a non-partisan position and will not perform any campaign work or raise funds for any House election. Must be willing to work extended hours and weekends in-person during the legislative session (January-March), the interim, or as needed.

Responsibilities

• Receive incoming telephone calls and direct calls to appropriate offices or individuals using a multi-line telephone system.
• Greet visitors, take and relay messages, and respond to requests for information; provide information or direct visitors to appropriate individual or office.
• Distribute legislative information to walk-in visitors who may include the public, constituents, stakeholders, legislators, legislative interns, and the press.
• Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy.
• Maintain and/or create files or record-keeping systems. Sort, label, file and retrieve documents or other materials.
• Copies and collates documents and performs similar office tasks.
• Open and distribute mail; assist with scheduled events and meetings.
• Maintain House areas, keeping them organized and clean.
• Support the Chief Clerk as directed during the General and Special Sessions.
• Provide additional administrative support to staff as needed.

Requirements

• Can communicate information and ideas clearly and concisely in writing, and can read and understand information presented in writing.
• Can utilize proper grammar, spelling and punctuation.
• Can operate a computer and other office equipment, and quickly grasp using new software specific to the legislative process.
• Can maintain strict confidentiality, work with multiple Representatives and maintain the trust and confidence of each Representative.
• Can follow written and/or oral instructions.
• Must be nonpartisan.

Nice-to-haves

• Has strong organizational skills to prioritize workflow.
• Can establish and maintain effective working relationships with co-workers, elected officials and members of the public.
• Has strong computer skills, including the ability to use Microsoft Office Suite.
• Has prior experience with Vantage, State Finance, Concur Travel, or similar systems.
• Can handle sensitive information with integrity and confidentiality.
• Has personal integrity and professional work ethic.
• Has sensitivity, tact and professionalism toward people.
• Has excellent oral and written communication.
• Has knowledge of working in a governmental environment.