Department: RCM: Clinical Documentation & Coding Location: Headquarters - Matawan Compensation: $20.00 - $25.00 / hour Description **Medical Records Specialist Location: Matawan, NJ Reports to: VP of RCM** We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. This role requires the ability to work collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with all applicable regulations. Strong communication and time management skills are essential for success in this position. Summary of Responsibilities & Benefits Key Responsibilities: Manage and prioritize a queue of requests for submission to insurance payers and third-party organizations, ensuring all deadlines are met Prepare, organize, review, and send required medical records for requests from external agencies in accordance with legal and regulatory requirements Communicate with providers and clinical staff to obtain missing or clarifying documentation Scan, upload, and index medical records into the electronic medical record (EMR/EHR) system Maintain the confidentiality and security of all patient records, including proper handling within office areas Ensure full compliance with HIPAA guidelines and organizational privacy policies Communicate effectively with internal teams and external partners regarding record requests and submissions Maintain accurate documentation and tracking of all records sent and received Identify and escalate discrepancies or issues with records, claims, or requests to management Process incoming mail, faxes, and electronic document submissions Assist front desk or administrative team with record-related inquiries Participate in process improvement initiatives to increase efficiency and accuracy Qualifications & Requirements: High school diploma or equivalent required Previous experience in medical records, healthcare administration, or a related field preferred Strong attention to detail and excellent organizational skills Ability to manage multiple tasks and meet deadlines in a fast-paced environment Excellent verbal and written communication skills Ability to work both independently and collaboratively within a team Benefits: 401(k) matching Health, dental, vision insurance Paid time off and sick time Position Type: Full-Time Background Check Requirement: Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law