Office Manager Position Reports to: The Pastor Schedule: September through June: 20 to 22 hours per week 4 or 5 days AM July and August: 12 hours per week typically 3 days Hybrid schedule. With both office hours and opportunity to work from home as coordinated with Pastor. I. Serve as the first point of contact between the public and Second Baptist Church a. Answer the phone, respond to queries, distribute calls and messages, and create a positive first impression b. Arrange for all inbound external correspondence to be collected, sorted, and properly directed to intended recipients (post, e-mail, telephone messages/request, etc). c. Update information appearing on external signs and internal notice boards as needed. II. Plan and deliver administrative services daily, weekly, monthly, and yearly for the church including, a. Create and dispatch correspondence related to central office administration. b. Order supplies for the office, officers and committees, and other staff as requested. c. Maintain a level of accessibility to the congregation and to the public. d. Maintain and be responsible for church records (electronic and paper) and update records as they change or as directed by officers, committees, and other staff, Records include: Membership lists in conjunction with the Church Clerk. Lists, references, and historical documents and other information designated by officers, committees, and other staff. e. Monitor the maintenance and service schedules of office equipment; coordinate repairs as needed. f. Manage and transact all necessary business needed for the effective functioning of the central office of the church. – g. Offer support for the church’s digital presence including, Church Calendar in conjunction with the Building Manager Church Website Church social media Church management database (Church Community Builder (“CCB”) h. Attend staff meetings. III. Plan and deliver support services for officers, committees, other staff and congregants, such as: a. Dispatch/distribute (as directed) all church correspondence and notices created and originated by officers, committees, and other staff. b. Arrange for all gifts to the church to be acknowledged. c. Prepare and assemble church publications in a timely manner in coordination with the pastor, committees, and other staff (i.e., events calendar, service bulletins, related inserts, monthly “Crier” newsletter, annual reports). d. Encourage and practice healthy communication tactics/sharing between officers, committees, other staff, and the congregation for the effective functioning of the church. Pay: $25,000.00 - $30,000.00 per year Work Location: In person