Summary:

The Project Controller supports the project management teams by utilizing company tools and systems to monitor and maintain the health of projects and ensure proper invoicing practices.

Responsibilities:

• Proposal Document Review: Ensure all project initiation documentation is accurate and complete.
• Project & PIC Set-Up: Initiate and configure new projects, ensuring all details are accurate and aligned with organizational standards.
• Project Folder Review: Ensure all relevant documents are saved in the project folder. Ex: Proposal, Budget Tables, MSA/PO, NTP, etc.
• Resource and Forecast Trackers: Maintain accurate tracking of resource allocation and personnel forecasts.
• Invoice Management:
  • Generate, review, and adjust invoices in alignment with project progress.
  • Coordinate invoice pre-approvals and client uploads.
  • Prepare and manage client required documentation related to the invoice.
  • Send invoices and follow up as needed to ensure timely payments.
• Project Tracking & Reporting:
  • Create and maintain reports on budgets, margins, invoices, and overall project status.
  • Review aging reports to monitor outstanding receivables.
  • Assist in the creation of Change Orders and ensure all updates are accurately reflected and properly aligned within systems.
  • Participate in regular project health and invoicing meetings with Project Managers.
  • Escalate any project related issues to Project Managers.
• Project Closeout
  • Close projects in systems.
  • Ensure all project related costs are entered.
  • Archive job folder ~90 days.

Required Skills and Experience:

• Strong analytical and organization skills
• Excellent communication and interpersonal skills
• Great attention to detail
• A high aptitude for learning and retaining new knowledge
• Strong sense of self-management and independence
• Knowledge of project life cycle phases and contract management
• Able to work independently and with the team.

Encompass Services, LLC is an equal opportunity employer. Qualified applicants will be considered for employment without regard to age, race, color, religion, gender, marital status, sexual orientation, gender identity, national origin, veteran or disability status.

This position requires that you are eligible to work in the United States. Encompass Services, LLC will not sponsor visa applications for this position. 

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