Job Description

About Company: The Company is a fast-growing medical communications agency with offices in Zurich, Switzerland and New York, NY. Our team of experienced medical communications professionals help our clients in the pharmaceutical and biotech industry devise and implement transformative medical communications solutions that engage, inspire, and educate. We do this by bringing together a unique mix of knowledgeable, experienced and intuitive medical strategists, medical writers, designers, illustrators, and marketers. Visit our website for more information about our company.

We want to expand our dynamic team with a Project Manager.

By offering a direct client engagement experience, Company offers an accelerated career path that rewards innovative thinking, individuality, and a hunger for learning and teaching. We also offer a dynamic and international working environment with many opportunities for career development, a competitive salary, and an attractive benefits package including a flexible work from anywhere policy, up to 30 days PTO, and a gym membership benefit.

Responsibilities

• Plans project tasks to ensure optimal use of team capacity;

• Works closely with the project, operational and account teams to ensure timely completion of all projects and tasks within the allocated timeline and budget;

• Communicates effectively with clients on status and to progress the project;

• Ensures effective workflow throughout the project lifecycle;

• Ensures processes are adhered to by the team, including complete, up to date and accurate project documentation and tracking;

• Proactively monitors project status: identifies and resolves issues; identifies and manages project risks;

• Leads project team meetings;

• Ensures timely planning and management of client invoicing;

• Provides input to account managers to develop realistic effort estimates, project budgets and timelines for new business proposals;

• Identifies and recommends opportunities to improve effectiveness and efficiency;

• Aligns with and works within our core values - Care Deeply, We Before Me, Be Actively Present, Own the Outcome, Live to Learn.

Qualifications

• Minimum 1-3 years in project management;

• Excellent project management skills, PM certification preferred;

• Demonstrated ability to effectively handle multiple concurrent projects and activities to meet the goals;

• Can operate effectively within an informal, agile, quality-oriented work environment;

• Comfortable managing resources (people, material, vendors);

• Willing to travel to client meetings, medical congresses, and our offices;

• Medical communications agency experience, preferred;

• Proficiency with Apple Devices and Google Workspace, preferred.

Core Competencies

• Plans and Aligns - planning and prioritizing work to meet commitments aligned with project and organizational goals;

• Drives Results - takes responsibility and consistently drives progress to achieve results; cool-headed and able to work under pressure by keeping spirits up during busy times;

• Balances Stakeholders - anticipates and balances the needs of multiple stakeholders;

• Communicates Effectively - high EQ; develops and delivers multi-channel communications to ensure clear understanding of each audience based upon their needs;

• Continuous Improvement - constantly seeks improvement personally, and to the effectiveness and efficiency of our methods and processes; promotes and implements best practice.

Benefits: Medical plans, dental and vision insurance, 401(k) retirement plan with a 5% match, plus a generous PTO package.

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