Position Overview

• Manage and oversee day-to-day property management operations remotely for a geographically dispersed industrial portfolio.
• Coordinate vendors, contractors, inspections, and maintenance projects through virtual communication and property management platforms.
• Ensure timely follow-up on maintenance requests, work orders, inspections, and compliance documentation.
• Maintain accurate digital records, reports, and vendor documentation.
• Collaborate with internal teams, tenants, and contractors across different time zones.

  Key Responsibilities

• Coordinate and manage vendor relationships remotely across trades including HVAC, roofing, fire sprinkler systems, electrical, plumbing, and general maintenance.
• Review vendor proposals, compare bids, and assist in vendor selection processes.
• Track maintenance requests, work orders, and capital improvement projects from initiation to completion.
• Schedule virtual meetings and coordinate property inspections with local vendors or site teams.
• Maintain preventive maintenance schedules and ensure compliance deadlines are met.
• Prepare reports, track budgets, process invoices, and monitor operational expenses.
• Provide regular portfolio updates and communicate project status to management.
• Maintain organized digital files including contracts, warranties, inspection reports, and certificates.

Required Qualifications

• 3–5 years of commercial property management experience, preferably with industrial or multi-site portfolios.
• Experience working remotely in a fast-paced property management or facilities management environment.
• Strong vendor management and contractor coordination experience.
• Excellent organizational skills with the ability to manage multiple priorities independently.
• Proficiency in property management software such as Yardi, MRI, AppFolio, or similar platforms.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong written and verbal English communication skills.
• Reliable high-speed internet connection and a dedicated remote workspace.
• Ability to work during U.S. business hours and respond promptly to operational issues.

Preferred Qualifications

• Bachelor’s degree in Real Estate, Business Administration, Facilities Management, or related field.
• Professional certifications such as CPM, RPA, or FMA are preferred.
• Experience supporting industrial real estate operations remotely.
• Knowledge of HVAC systems, roofing systems, fire safety compliance, and preventive maintenance coordination.
• Experience with budgeting, reporting, and capital project coordination.

Core Competencies

• Strong attention to detail and follow-through.
• Excellent communication and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Problem-solving mindset with strong time management abilities.
• Professionalism, integrity, and accountability in all interactions.

Remote Work Requirements

• Quiet and professional home office setup.
• Reliable laptop/computer with dual-screen capability preferred.
• Stable internet connection with backup power/internet preferred.
• Availability for occasional after-hours coordination during urgent property issues or emergencies.

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