Note: The job is a remote job and is open to candidates in USA. Allied Global Marketing is hiring an Administrative Assistant 1 to support the efficient operation of an assigned office or service line. The role coordinates office operations, provides administrative and operational support, and serves as a primary point of contact for service-line matters.

Responsibilities

• Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc
• Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills
• Maintains managers calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports
• Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms
• Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled report
• Orders office and program supplies; researches options with vendors and supplies
• Performs other duties as assigned

Skills

• Typically requires H.S. Diploma or national equivalent and 1 to 2 years experience, or equivalent combination of training, education and experience to perform the job successfully
• Demonstrated proficiency with MS Office applications (Word, Excel, Outlook)
• Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public
• Ability to maintain customer service orientation and professionalism in all interactions
• Ability to exercise independent judgment and employ basic reasoning skills
• Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations
• Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Allied Global Marketing and/or program requirements
• Bilingual in Spanish preferred

Benefits

• Remote work, but requires you to live within the United States, as this position may require return to office in the future.

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