Note: The job is a remote job and is open to candidates in USA. ACL Digital is seeking an Administrative / Marketing Assistant to support clerical, administrative, marketing, and event coordination activities. The role involves managing communications and calendars, updating social media and Airtable records, organizing marketing materials, and coordinating conference logistics, travel, purchasing, and shipping.

Responsibilities

• Up to 14 hours per week, performs the day-to-day clerical, recordkeeping or processing duties of a particular area or function using common office technology and Client's administrative systems
• Gathers data and assists in preparing reports
• Provides information to faculty, staff members, students, and the public
• Keyboards and processes text and information and may answer general correspondence
• Makes appointments and maintains calendars based on specific instructions
• Arranges meetings, schedules rooms and equipment
• May maintain inventory and or order office supplies
• Contributes to unit goals by accomplishing clerical or administrative duties as required
• General scheduling for meetings, conference rooms, etc
• Email inbox management (forward or respond to replies, unsubscribe requests)
• Proofreading emails and other content and communications
• Social media kit updates
• Social media community management
• Entering tasks/updating various Airtable items
• Organizing and recording participant testimonials
• Some Canva/graphic design possible
• Requesting print quotes, pickups
• Organizing tracking and storage of materials, one-sheets, brochures, conference supplies, etc
• Plan and prepare conference registration and event logistics & summaries
• Tracking sponsorship package deliverables (ads, emails, bag stuffers, etc.)
• Purchasing, packing and shipping physical collateral, supplies, and materials
• Arranging travel, managing invitations, lead lists, etc
• Other duties as assigned - potential for budget/reconciliation tasks in future

Skills

• Some business training beyond high school desired
• Strong work ethic with an eagerness to learn, professional demeanor, and excellent communication skills
• Exceptional proofreading abilities with a basic understanding of email marketing and AP Style
• Proficiency with project management and collaboration tools such as Airtable and Canva
• Highly organized, detail-oriented, and able to learn new processes quickly

Benefits

• Remote work arrangement; occasional onsite support may be required for candidates located near campus

Company Overview

• ACL Digital is a design-led digital engineering and transformation firm. It was founded in 1992, and is headquartered in San Jose, California, USA, with a workforce of 1001-5000 employees. Its website is https://www.acldigital.com/.