Note: The job is a remote job and is open to candidates in USA. Stella Design & Remodel is seeking an Administrative Project Specialist to provide administrative expertise and project support for company initiatives. The role coordinates project timelines and documentation, supports project managers, organizes project data and records, and helps improve workflows and maintain compliance.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes
• Communicate clearly and professionally with internal teams, external partners, and stakeholders
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed
• Identify workflow bottlenecks and recommend process improvements for greater efficiency
• Maintain accurate and confidential records, databases, and project logs
• Monitor compliance with project guidelines, company policies, and regulatory requirements
• Support onboarding and training of team members as needed for special projects

Skills

• 2–4 years of experience in administrative support, project coordination, or office management roles
• Strong proficiency with Microsoft Office Suite and project management software
• Excellent communication, organization, and time-management skills
• Keen attention to detail with the ability to handle sensitive or confidential information
• Ability to work independently while juggling multiple priorities and meeting deadlines
• Team player attitude with proactive problem-solving skills
• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred

Benefits

• Initial contract period, with possibility for renewal or extension.
• Flexible remote, hybrid, or onsite options available, subject to company policies.
• Access to training, upskilling, and career growth opportunities.
• Collaborate with experienced professionals in a positive workplace culture.

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