Note: The job is a remote job and is open to candidates in USA. Washington University in St. Louis seeks a Grants Budget Specialist to provide budget development and financial support for sponsored research proposals. The role supports the pre-award process, proposal submission, subaward coordination, award management, compliance, and research reporting in collaboration with faculty and administrative teams.

Responsibilities

• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions
• Works with faculty in proposal preparation and submission
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed
• Stays current on federal and university developments regarding research administration and complex regulations
• May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines
• Prepares and reviews all agency forms for submission
• Enters grant budgeting documents on line, as needed
• Obtains PI and institutional signatures for proposal submissions
• Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award to enter fund number
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system
• Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort
• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs)
• Teams with the Post-Award unit on revised budgets
• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U
• Coordinates the necessary proposal documents support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support)
• Tracks and maintains online database via Monday.com of grants submitted, awarded, rejected, etc

Skills

• Bachelor's degree or combination of education and/or experience may substitute for minimum education
• Relevant Experience (2 Years)
• Knowledge of RMS (Research Management System) and SUBS
• Knowledge of agency guidelines
• Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft OneNote, Microsoft Teams, Microsoft Word, Oral Communications, Workday Software, Written Communication

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Eligible employees receive a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more.
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources for continued childcare needs and adult care.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
• Primarily remote, with an expectation of attending on-campus meetings at least once per month and participating in additional in-person activities as needed.

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