Note: The job is a remote job and is open to candidates in USA. JOHN LEONARD is a woman-owned staffing company founded in 1969 that provides comprehensive staffing services, including direct hire and temporary placements. Its client, a leader in intellectual property law, is seeking an IP Administrator to support attorneys and clients with domestic patent prosecution. The role involves managing patent filings, dockets, records, correspondence, research, and administrative support in a collaborative, service-oriented environment.

Responsibilities

• Prepare, review, and file domestic patent prosecution documents with the USPTO
• Maintain patent dockets, ensuring accuracy, compliance, and timely deadlines
• Organize and safeguard electronic files and intellectual property records
• Review and process incoming correspondence and client instructions according to firm policies
• Collaborate with attorneys, clients, and internal departments to ensure smooth workflow
• Utilize Microsoft Office Suite and IP management software to handle filings, correspondence, and reports
• Conduct research using resources like the USPTO website, firm intranet, and MPEP
• Provide practice support and administrative assistance to attorneys and clients
• Mentor and guide junior team members when needed
• Participate in special projects, pilot programs, and technology implementations

Skills

• Applicants must be authorized to work in the United States without sponsorship
• Minimum of three years of patent prosecution experience
• Strong understanding of patent prosecution terminology, procedures, and workflow
• Excellent written and verbal communication skills
• High level of accuracy, organization, and problem-solving ability
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven setting
• Skilled in MS Outlook, Word, Excel, and relevant intellectual property software
• Demonstrated ability to handle confidential information with discretion
• Reliable, punctual, and adaptable to workload demands
• Bachelor's degree preferred
• 3–6 years of domestic patent prosecution experience, preferably in a law firm environment

Benefits

• Hybrid or Remote depending on location

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