Note: The job is a remote job and is open to candidates in USA. Arcadis delivers sustainable design, engineering, and consultancy solutions for natural and built assets. The company is seeking a Project Document Control Administrator II to coordinate document control activities, manage client deliverables and review workflows, and support project teams through quality assurance, training, and process improvement.

Responsibilities

• Coordinate architectural and engineering (A/E) design packages with Project Managers to review deliverable composition, deadlines, and client requirements
• Communicate with Project Managers, Project Engineers, and discipline teams to obtain package updates, verify deliverable components, and support timely package completion
• Assemble, prepare, proof, edit, format, and brand A/E reports, presentations, spreadsheets, and deliverable packages in accordance with client, company, and industry standards
• Build, maintain, and proof deliverable lists, drawing lists, and package logs, and reconcile discrepancies to ensure accuracy and completeness
• Generate and maintain package reports to support Client Sign-Off Sheet preparation, tracking, and closeout activities
• Perform daily review, maintenance, and management of issues within package review workflows to support timely resolution and compliance with project requirements
• Monitor package review statuses and coordinate with project stakeholders to follow up on outstanding issues, comments, approvals, and overdue actions
• Perform quality checks on project documentation to ensure compliance with client, company, and project-specific standards
• Maintain project naming conventions, folder structures, and filing standards within project management and document management systems
• Upload packages to file transfer and project systems and communicate with clients and project teams to confirm successful transmission and receipt
• Utilize conferencing technology and Microsoft Teams to review, edit, and coordinate electronic documents, presentations, and package reviews
• Compile meeting minutes from recorded transcripts, as required, and distribute action items to support project coordination
• Facilitate and host live and recorded training sessions for internal teams and clients on project-specific tools, workflows, and processes
• Assist in creating and maintaining training materials, user guides, and process documentation
• Support continuous improvement of document control and package review processes
• Identify risks, escalate overdue items or unresolved issues as appropriate, and support timely follow-up with project stakeholders
• Other duties as assigned

Skills

• Bachelor's degree; or two to four years of related construction, engineering, architecture, project administration, or document control experience; or an equivalent combination of education and experience
• Experience supporting document control, project administration, package coordination, or client deliverable workflows in a fast-paced project environment
• Proficient in Microsoft 365 Suite, including Word, Excel, Outlook, Teams, SharePoint, and PowerPoint; experience with Copilot is a plus
• Strong written and verbal communication skills, with the ability to present information clearly to individuals and groups
• Ability to facilitate virtual and recorded training sessions and create clear, user-friendly process documentation and training materials
• Strong attention to detail and commitment to data accuracy, quality, and compliance with established standards
• Strong organizational, time management, and problem-solving skills, with the ability to manage multiple priorities and deadlines
• Demonstrated initiative, accountability, and ability to work effectively with minimal supervision
• Comfortable collaborating with diverse teams, stakeholders, and clients in a deadline-driven environment
• Ability to provide legal US work authorization documents required. Will consider US domestic travelers and relocation
• Experience with Procore, SharePoint, Bluebeam, and Autodesk tools such as Autodesk Construction Cloud (ACC) and Autodesk Forma/Reviews preferred
• Experience supporting client review and approval workflows, including tracking comments, issues, and sign-off status, preferred

Benefits

• Medical benefits for full-time and part-time positions
• Dental benefits for full-time and part-time positions
• Vision benefits for full-time and part-time positions
• Employee assistance program (EAP)
• 401K
• Short-term disability (STD)
• Long-term disability (LTD)
• Accidental death and dismemberment (AD&D) insurance
• Life insurance
• Paid parental leave
• Reward and recognition program
• Optional wellbeing benefits
• Optional adoption assistance
• Optional tuition reimbursement
• Nine paid holidays
• 15 days PTO accruing per year

Company Overview