Job Summary

Responsible for coordinating all travel logistics for teammates, including scheduling flights and ground transportation, booking accommodations, and handling any other trip-related tasks. 

Essential Functions and Responsibilities include the following

• Coordinate and book travel for teammates as needed. Ensure arrangements are within company policy.
• Handle issues related to travel cancellation, re-booking and other issues related to schedule changes. Ensure arrangements are within department guidelines and policy. Communicate updates/issues to managers to maintain continuity of communication related to schedule changes and increase in costs.
• Work with crew scheduling and education teams to identify potential travel conflicts. Participate in meetings to understand updates in travel process, policy, or other company/division initiatives.
• Responsible for gathering travel receipts and coding expense report line items weekly.

Additional Job Requirements

• Maintains confidentiality of all records and issues, whether involved directly or indirectly
• Regular scheduled attendance
• Indicate the percentage of time spent traveling - 0%

Education & Experience

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. 
• Associate’s degree (A.A.) or equivalent from two-year college or technical school preferred. 

Skills

• Excellent written and verbal communication skills
• Excellent organizational skills, detail oriented, ability to prioritize and multi-task and meet deadlines 
• Strong interpersonal skills and ability to collaborate across all levels of the organization 
• Advanced customer service and phone skills 
• Ability to function efficiently and effectively in a fast-paced environment 
• Utilizes a high level of discretion and confidentiality 
• Ability to process data within already defined procedures 

Computer Skills

• Intermediate with Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Ability to learn and utilize various software applications

Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

For more information on our industry-leading benefits, please visit our benefits page here. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

High school diploma or GED; 1-3 years related experience or training; intermediate Microsoft Office Suite; excellent communication, organizational, and customer service skills; ability to maintain confidentiality and process data.

Key Responsibilities

• booking travel
• handling cancellations
• coding expenses

Skills & Tools

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook

Job Details

• Category: Administrative & Clerical Support
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — Greenwood Village, Colorado, United States
• Salary: USD 49,450 – 71,575 / year
• Languages: English

About Air Methods

An air medical transport company that coordinates travel logistics for its teammates. — Industry: Healthcare