Accounts Payable Specialist

About the Role

Paz Financial Consulting is seeking an Accounts Payable Specialist to manage day-to-day vendor payment processes with accuracy and consistency. This role supports the finance function by ensuring invoices are received, reviewed, approved, and processed in a timely manner.

Success in this position means maintaining clean, well-documented payment records, resolving invoice discrepancies efficiently, and helping the team meet payment deadlines while supporting strong internal controls.

Duties & Responsibilities

• Process incoming vendor invoices and payment requests in accordance with established policies and approval workflows.
• Verify invoice details, including amounts, quantities, dates, vendor information, and applicable terms.
• Match invoices to purchase orders and receiving documentation when required.
• Review and resolve invoice discrepancies, including missing documentation, billing errors, and duplicate invoices.
• Maintain accurate accounts payable records and ensure invoices are properly coded and categorized.
• Prepare and schedule vendor payments to align with due dates and cash flow priorities.
• Reconcile accounts payable balances and support month-end close activities as needed.
• Communicate with vendors and internal stakeholders to obtain approvals and necessary documentation.
• Assist with audit readiness by maintaining organized documentation and supporting compliance requirements.
• Monitor and track invoice status to ensure timely processing and minimize late payments.

Requirements

• Education: High school diploma or equivalent; additional coursework or certification in accounting or finance is a plus.
• Experience: 2+ years of accounts payable or related finance experience.
• Proficiency with accounting systems and invoice/payment workflows.
• Strong working knowledge of invoice processing, vendor management, and basic reconciliation concepts.
• Experience using tools such as Microsoft Excel and/or other finance/accounting software.
• Ability to maintain accuracy while handling multiple invoices and deadlines.
• Strong attention to detail and commitment to data integrity.
• Excellent organization and time-management skills.
• Clear, professional communication skills for collaborating with vendors and internal teams.
• Inclusive, service-oriented mindset and the ability to work effectively across functions.

Benefits

• Health insurance options
• Paid time off (PTO), including holidays
• Retirement savings plan options
• Professional development and career growth opportunities
• Wellness initiatives and employee support resources
• Competitive compensation: $55,000 – $68,000 / year

High school diploma or equivalent; 2+ years accounts payable or related finance experience; proficiency with accounting systems and Microsoft Excel; strong attention to detail and communication skills.

Key Responsibilities

• processing invoices
• verifying invoice details
• reconciling accounts

Skills & Tools

Microsoft Excel

Job Details

• Category: Finance and Accounting
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — United States
• Salary: USD 55,000 – 68,000 / year
• Languages: English

Benefits

• Generous paid time off
• Retirement plan

About Paz Financial Consulting

A financial consulting firm providing accounting and finance support services. — Industry: Finance