Chief of Staff Ascension Search Partners is engaged by a privately held organization with a diversified portfolio of operating businesses, investments, and development initiatives. The company is focused on building and growing scalable ventures through disciplined execution, operational excellence, and long-term value creation. The Chief of Staff will serve as a trusted partner to the CEO/Principal and a key contributor within a growing entrepreneurial organization. This highly hands-on role extends beyond traditional executive support and combines strategic coordination, operational leadership, and organizational execution. The Chief of Staff will help enable the CEO/Principal to remain focused on strategic priorities, business development, and long-term growth by independently managing priorities, addressing operational challenges, and ensuring accountability across key initiatives. The successful candidate will be a self-directed, career-oriented professional who thrives in dynamic environments, anticipates needs, and helps create structure within a growing organization. This individual must be equally comfortable managing executive communications, coordinating external partners, overseeing projects, and implementing systems and processes that support continued growth and operational effectiveness. Success in this role requires strong judgment, resourcefulness, discretion, and the ability to navigate a broad range of responsibilities with minimal oversight.

Key Responsibilities

Executive Partnership & Strategic Support Serve as a trusted advisor and thought partner to the CEO/Principal, helping prioritize initiatives and drive execution across the organization. Manage and prioritize executive communications, independently handling routine matters while escalating critical issues when appropriate. Draft correspondence and communications that accurately reflect the CEO/Principal's priorities and objectives. Coordinate meetings, schedules, travel, and follow-up activities to maximize the effectiveness of executive leadership. Assist in translating strategic objectives into actionable priorities and ensure accountability for key deliverables. Act as a liaison among internal stakeholders, business partners, and service providers to support efficient decision-making and execution. Operations & Project Coordination Support the planning, coordination, and execution of key business initiatives across multiple functional areas. Monitor project progress, timelines, budgets, and milestones while identifying risks and recommending practical solutions. Coordinate activities among vendors, consultants, contractors, and internal stakeholders to ensure successful project delivery. Help establish structure, accountability, and consistency in a fast-paced and evolving environment. Drive follow-through on organizational priorities and ensure initiatives remain aligned with broader business objectives. Proactively identify operational challenges and implement solutions to improve efficiency and execution. Vendor & Relationship Management Develop and maintain productive relationships with vendors, consultants, contractors, and other external partners. Assist with evaluating service providers, negotiating agreements, and overseeing deliverables. Serve as a primary point of contact for operational matters requiring coordination across multiple parties. Identify opportunities to improve efficiency, manage costs, and reduce operational risk. Maintain a reliable network of external resources to support evolving business needs. Organizational Development & Process Improvement Build and refine systems, workflows, and operational processes that support organizational growth. Develop and maintain documentation, reporting structures, and standard operating procedures to improve consistency and scalability. Assist with identifying resource needs and coordinating administrative or operational support personnel when necessary. Support information management, business continuity planning, and general operational controls. Continuously evaluate existing processes and implement improvements that enhance organizational effectiveness and long-term scalability.

Qualifications

Professional Experience Strong experience in a Chief of Staff, Executive Business Partner, Operations, Business Operations, Project Management, or similar leadership role. Experience supporting senior executives, founders, entrepreneurs, or business leaders in growth-oriented organizations. Demonstrated success managing complex priorities, projects, and stakeholder relationships simultaneously. Experience working across multiple business functions, including operations, administration, project management, and strategic initiatives. Proven ability to drive execution and maintain momentum in fast-paced and evolving environments. Leadership & Execution Strong business judgment and the ability to operate independently with limited direction. Demonstrated ability to balance strategic priorities with day-to-day execution. Exceptional organizational, communication, and problem-solving skills. Ability to manage competing priorities while maintaining strong attention to detail and follow-through. Proven ability to influence outcomes and build productive working relationships across diverse groups. Comfortable working in an environment where priorities may shift and ambiguity is common. Personal Attributes Highly proactive, resourceful, and accountable. Professional, discreet, and trustworthy when handling confidential information. Comfortable balancing strategic thinking with hands-on execution. Self-motivated and able to thrive in a dynamic, entrepreneurial environment. Strong sense of ownership and commitment to achieving results. Adaptable, resilient, and energized by opportunities to build structure and improve organizational effectiveness. Comfortable working effectively in a fully remote environment while maintaining a high level of communication, responsiveness, and accountability. Why This Opportunity This is a unique opportunity for an experienced professional to work directly alongside a CEO/Principal in a fast-growing entrepreneurial environment. As Chief of Staff, you will partner closely with senior leadership on a wide variety of strategic, operational, and business initiatives across multiple areas of the organization. Rather than serving in a traditional support capacity, this role offers meaningful ownership, broad exposure across the business, and the opportunity to influence key decisions and drive execution. The position requires someone who enjoys solving problems, building processes, coordinating diverse initiatives, and helping leadership translate vision into results. This is a fully remote position, offering the flexibility to work remotely while remaining closely integrated with the CEO/Principal and broader organization. For professionals who thrive in fast-paced environments, appreciate significant autonomy, and want to play a highly visible role in a growing enterprise, this opportunity offers exceptional professional growth and the ability to make a meaningful impact. Experience: 5 years required