Note: The job is a remote job and is open to candidates in USA. Rockefeller Philanthropy Advisors is a nonprofit organization that provides philanthropic advisory, grantmaking, and operational services. The Analyst, Sponsored Projects & Funds supports client portfolios through grant management, contract administration, expense coordination, client relationship management, and operational process improvement.

Responsibilities

• Lead and manage the grantmaking review processes, share funding requirements with internal stakeholders, and ensure timely responses to clients and potential grantees. Utilize internal grantmaking system for client communication and tracking including tracking proposals, high-level due diligence, generation of award letters and grant agreements, and the monitoring of process and flow for assigned grants
• Guide and support the resolution of risks, issues, dependencies, and constraints associated with the project, escalating these where appropriate. Where necessary, develop, agree on, and execute solutions to overcome these
• Organize and prepare complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special reports
• Ensure the effective tracking and approval of project expenses, training on systems and processes, and connecting sponsored project staff to resources such as credit card procurement and other benefits of sponsorship at RPA. Resolve issues of administration with appropriate internal partners as needed
• Build strong client relationships and ensure all inquiries are responded to in a timely fashion. Ensure trust and credibility amongst project partners for strong and accurate service delivery
• Lead inquiries and requests. participates in problem-solving for Sponsored Projects as requested
• Continuously review existing operations in own area of work and suggest and implement innovations to processes to support client need and operational efficiency and ensure continuous improvements are delivered
• Develop and administer contracts for Sponsored Projects utilizing the RPA template and systems. Escalate complex contracts to Grants Management and/or Legal as required
• Role requires application of advanced skills attained via greater years of experience towards solving complex issues and problems. Acts as project representative in the resolution of problems/issues encountered which require a coordinated response
• Work is typically reviewed at the time of project completion rather than on an ongoing or periodic basis
• Uses knowledge and skills to act collaboratively with others on identifying, assessing, prioritizing, and managing project-related risks
• Uses clear and effective verbal communication skills without supervision and provides technical guidance when required on expressing ideas, requesting actions, and formulating plans or policies

Skills

• A Bachelor's degree or equivalent experience is required
• Experience in operations, office, support, and client service. (5-7 years)
• Experience with project management and managing competing priorities in a fast-paced environment
• Familiarity with the nonprofit sector, including grantmaking or nonprofit operations
• Experience with CRM and comfort in learning new technologies
• Some travel may be required

Benefits

• Health coverage
• Retirement benefits
• Paid sick leave
• Vacation and holidays
• Tuition reimbursement
• Access to professional development resources

Company Overview