Note: The job is a remote job and is open to candidates in USA. Womble Bond Dickinson (US) LLP is seeking a Lateral Intake and Conflicts Analyst to support the General Counsel’s Office. The role focuses on pre-onboarding and onboarding lateral attorneys and groups, managing intake documentation, coordinating key dates, conducting research, and providing administrative and communications support while maintaining strict confidentiality.

Responsibilities

• Draft, proofread, and format documents and email communications with precision and professionalism
• Maintain key dates related to lateral candidates
• Provide daily administrative support to lateral attorneys during pre-onboarding and onboarding stages
• Assist with accurate details related to new client matters and files, including receipt of waivers, engagement letters and file transfer authorizations
• Organize and maintain electronic using NetDocuments
• Foster positive working relationships with clients, attorneys, and staff, both internal and external
• Conduct research related to onboarding as requested by attorneys or paralegals
• Respond professionally to inquiries from clients, attorneys, and internal teams
• Maintain strict confidentiality and demonstrate discretion in all matters
• Provide backup support to other team members as needed
• Contribute to a collaborative and supportive team environment
• Provide guidance and organized instructions to LPAs assisting with lateral onboarding

Skills

• Works well independently and also within a team structure
• Organized and detail-oriented
• Professional and high level of comfort and command when speaking with all levels of WBD personnel
• Respectful pro-active communications with laterals and lateral's prior employer
• Diligent follow-up on pending tasks
• Understand and manage logistics
• Must have reliable internet access due to volume of video conferences involved with this position
• High School Diploma or GED required
• Proven ability to work independently and exercise sound judgment
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills, including grammar and proofreading
• Experience Familiarity with electronic databases and document management systems
• Experience with conflicts of interest and waivers a plus
• Experience with onboarding of lateral attorneys and file transfer process preferred
• Associate or bachelor's degree
• 10 years of experience as a legal assistant or paralegal
• Advanced Excel and Word skills
• Experience with SharePoint preferred

Benefits

• This can be a remote position.

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