Job Overview:

The Executive Assistant will play a pivotal role in ensuring the smooth operation of our executive team. This individual will be responsible for a variety of administrative tasks, making sure that our executives are organized, prepared, and focused on driving the company's success. The ideal candidate is organized, reliable, detail-oriented, kind, and with the ability to handle confidential information with discretion.

Tasks Required:

• Manage and maintain executives' schedules, including arranging meetings, appointments, and travel plans.
• Act as the point of contact between executives and internal/external stakeholders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records.
• Handle administrative tasks such as preparing and filing reports, resume collection and reference checks, etc.
• Handle sensitive information in a confidential manner.
• Handle incoming and outgoing communication on behalf of executives.
• Coordinate and manage special projects as assigned.
• Prepare meeting agendas, attend meetings, and take minutes.
• Utilize software such as DocuSign for document management
• Learn/use AI to perform job functions efficiently and effectively with assistance from our supportive team.
• Assist with personal tasks as needed.

Qualifications and Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite and ability to learn other online software platforms such as google docs/sheets, CRM systems, etc.
• High school diploma: additional qualifications as an Administrator or Executive Assistant are a plus.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Excellent verbal and written communication skills.
• Ability to maintain a high level of confidentiality and discretion.
• Positive attitude, friendly demeanor, and kind-hearted nature.
• Ability to work in a fast-paced environment and handle pressure.
• Proactive and resourceful problem-solver.
• Someone professional colleagues would describe as kind and who contributes to a positive company culture.
• Fluency in Spanish preferred.

Benefits:

• Permanent work at home
• Competitive Salary
• Internet Allowance
• Christmas Bonus
• Christmas Basket
• Monthly employee perks
• Government Benefits
• HMO

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